Library Management System in AIMS

The Library Management System in AIMS is a powerful, digital solution built to automate and streamline library operations for educational institutions. From cataloguing books to managing issue/return logs and tracking student borrowing behavior, our system offers an end-to-end library management experience designed for schools, colleges, universities, and training institutes.

With real-time updates, integrated access control, and centralized records, the AIMS Library Management System ensures that both librarians and students benefit from a seamless, efficient, and user-friendly library experience.

Key Features of the Library Management System in AIMS

1. Book Cataloging and Classification

Easily manage all your library resources including books, journals, magazines, e-books, and research papers. Add metadata like ISBN, author, publisher, genre, and tags. Classify items according to Dewey Decimal or your own custom system.

2. Barcode & QR Code Integration

Assign unique barcodes or QR codes to each book or item. This enables fast scanning for issuing and returning, and minimizes manual errors. Barcode scanning supports both handheld devices and mobile apps.

3. Member Management

Automatically sync student and staff details from the AIMS Student & HR modules. Assign library memberships, define borrowing limits by category (students, staff, external), and monitor individual borrowing histories.

4. Book Issue and Return

Digitally manage the entire lending process. Issue and return books with a single scan. Late return alerts and fine calculators are built-in, helping librarians enforce return policies effortlessly.

5. Online Search & Reservation

Students and staff can search the catalog from their portal or mobile app using filters like title, author, subject, and availability. Place hold/reserve requests for books that are currently checked out.

6. Fine and Penalty Management

Automatically calculate overdue fines and notify users. Payments can be collected manually or linked to the Online Fee Management System for automatic deduction or online payment via bank or Easypaisa.

7. Library Inventory and Stock Management

Conduct stock verification easily with automated tracking and loss/damage reporting. Generate reports on missing, outdated, or heavily borrowed books to support procurement planning.

8. E-Library and Digital Resources

Upload and share PDFs, eBooks, audio lectures, video tutorials, and research papers. Provide 24/7 access to digital resources, especially helpful for hybrid learning environments.

9. Reports and Analytics

Generate reports on daily activity, issued/returned books, top readers, most borrowed titles, overdue items, and fines collected. Use insights to improve library usage and acquisition strategies.

10. Role-Based Access and Logs

Give tailored access to librarians, admin staff, and readers. Every activity—from cataloging to fine collection—is tracked in audit logs, ensuring transparency and accountability.

11. Integration with AIMS Modules

The Library System integrates seamlessly with Student Information, HR, Finance, Timetable, and Notification modules. Automatically notify users about due dates, reservations, or new arrivals via SMS, WhatsApp, or Email.

✅ Why Choose AIMS for Library Management?

• Fully cloud-based and mobile-accessible

• User-friendly for librarians, students, and staff

• Real-time synchronization with student/staff databases

• Promotes a reading culture with digital access to knowledge

• Reduces manual errors and admin workload

• Secure, role-based access to protect data and assets

• Detailed analytics to guide future acquisitions

With AIMS, your library becomes a modern, dynamic space that’s easy to manage and accessible from anywhere. Empower students with the resources they need, while saving time and energy for your staff.

Get started today with a free demo: info@unazservices.com