Library Management System in AIMS

The Library Management System in AIMS is a powerful, digital solution built to automate and streamline library operations for educational institutions. From cataloguing books to managing issue/return logs and tracking student borrowing behavior, our system offers an end-to-end library management experience designed for schools, colleges, universities, and training institutes.

With real-time updates, integrated access control, and centralized records, the AIMS Library Management System ensures that both librarians and students benefit from a seamless, efficient, and user-friendly library experience.

Key Features of the Library Management System in AIMS

1. Book Cataloging and Classification

Easily manage all your library resources including books, journals, magazines, e-books, and research papers. Add metadata like ISBN, author, publisher, genre, and tags. Classify items according to Dewey Decimal or your own custom system.

2. Barcode & QR Code Integration

Assign unique barcodes or QR codes to each book or item. This enables fast scanning for issuing and returning, and minimizes manual errors. Barcode scanning supports both handheld devices and mobile apps.

3. Member Management

Automatically sync student and staff details from the AIMS Student & HR modules. Assign library memberships, define borrowing limits by category (students, staff, external), and monitor individual borrowing histories.

4. Book Issue and Return

Digitally manage the entire lending process. Issue and return books with a single scan. Late return alerts and fine calculators are built-in, helping librarians enforce return policies effortlessly.

5. Online Search & Reservation

Students and staff can search the catalog from their portal or mobile app using filters like title, author, subject, and availability. Place hold/reserve requests for books that are currently checked out.

6. Fine and Penalty Management

Automatically calculate overdue fines and notify users. Payments can be collected manually or linked to the Online Fee Management System for automatic deduction or online payment via bank or Easypaisa.

7. Library Inventory and Stock Management

Conduct stock verification easily with automated tracking and loss/damage reporting. Generate reports on missing, outdated, or heavily borrowed books to support procurement planning.

8. E-Library and Digital Resources

Upload and share PDFs, eBooks, audio lectures, video tutorials, and research papers. Provide 24/7 access to digital resources, especially helpful for hybrid learning environments.

9. Reports and Analytics

Generate reports on daily activity, issued/returned books, top readers, most borrowed titles, overdue items, and fines collected. Use insights to improve library usage and acquisition strategies.

10. Role-Based Access and Logs

Give tailored access to librarians, admin staff, and readers. Every activity—from cataloging to fine collection—is tracked in audit logs, ensuring transparency and accountability.

11. Integration with AIMS Modules

The Library System integrates seamlessly with Student Information, HR, Finance, Timetable, and Notification modules. Automatically notify users about due dates, reservations, or new arrivals via SMS, WhatsApp, or Email.

✅ Why Choose AIMS for Library Management?

• Fully cloud-based and mobile-accessible

• User-friendly for librarians, students, and staff

• Real-time synchronization with student/staff databases

• Promotes a reading culture with digital access to knowledge

• Reduces manual errors and admin workload

• Secure, role-based access to protect data and assets

• Detailed analytics to guide future acquisitions

With AIMS, your library becomes a modern, dynamic space that’s easy to manage and accessible from anywhere. Empower students with the resources they need, while saving time and energy for your staff.

Get started today with a free demo: info@unazservices.com

Communication Management System in AIMS

Effective communication is the foundation of a well-functioning educational institution. AIMS by UNAZ Services Limited offers a robust Communication Management System that bridges the gap between administration, staff, students, and parents. It ensures timely, accurate, and efficient information sharing across all levels of the institution through integrated platforms including SMS, WhatsApp, online meetings, and internal chat systems.

Key Features of the Communication Management System

1. UNAZ SMS & WhatsApp Gateway Integration

Seamlessly integrated with the AIMS platform, the UNAZ SMS & WhatsApp Gateway allows institutions to send instant notifications, alerts, reminders, circulars, attendance reports, exam schedules, and more directly to students, parents, and staff. With support for bulk messaging, scheduled messages, and template management, institutions can maintain professional and consistent communication across the board—while also saving on communication costs by using their own packages.

2. UMEET.ONLINE – Online Meeting Platform

AIMS is fully integrated with umeet.online, a professional online meeting solution designed for educational environments. This platform is perfect for virtual parent-teacher meetings, staff discussions, academic webinars, remote classes, and more. Key features include:

• Real-time video and audio conferencing

• Whiteboard and screen sharing

• Group chat and file sharing

• Unlimited session duration

• Meeting recording

• Secure access and role-based controls

UMEET.ONLINE acts as a strong alternative to platforms like Zoom, Google Meet, and MS Teams, while offering tailored functionality specific to educational institutions.

3. Internal Chat System

AIMS includes a built-in Internal Chat System that allows staff, students, and parents to communicate securely within the platform. This tool promotes collaborative discussions, quick resolution of academic and administrative queries, and helps maintain a direct line of communication within the school or campus community. The chat system includes:

• Individual and group chat options

• Notifications and alerts

• Message history and logs

• Role-based user access

4. Announcement and Bulletin Boards

A centralized dashboard displays all important announcements, upcoming events, deadlines, and institutional notices. This ensures that no important information is missed and helps reduce manual overhead in repetitive communications.

Benefits of the AIMS Communication Management System

✅ Centralized and reliable communication channels
✅ Reduces communication gaps and delays
✅ Enhances collaboration among stakeholders
✅ Reduces administrative burden through automation
✅ Increases transparency and parental involvement
✅ Cost-effective and easy to manage

With AIMS, institutions can foster an environment of transparency, involvement, and efficiency in their communication—ultimately contributing to a stronger academic culture and better student outcomes.

Want to learn more or book a free demo? Contact us at info@unaz.net

Hostel Management System

Streamlined Residential Life for Students and Institutions

Managing hostels can be a challenging task for educational institutions, but AIMS (Advanced Institutional Management System) by UNAZ Services Limited makes it seamless, organized, and efficient. Our Hostel Management Module is built to automate and simplify the day-to-day operations of student accommodations while ensuring safety, transparency, and accountability.

Whether you manage one or multiple hostels, AIMS provides full control and visibility into every aspect of residential life.

Key Features of the Hostel Management Module in AIMS:

1. Room and Bed Allocation

Easily assign rooms and beds to students based on criteria such as gender, year, department, and room availability. The system prevents overbooking and allows for real-time availability tracking.

2. Hostel Capacity Management

Keep accurate records of hostel capacities, occupancy status, and future reservations. Get alerts when capacity thresholds are met or exceeded.

3. Admission and Allotment Workflow

Automate the hostel admission process with online applications, approval workflows, document verification, and digital allocation letters—eliminating paperwork and delays.

4. Fee and Dues Tracking

Link hostel charges directly with the finance module. Students can pay their hostel fees through bank integrations, Easypaisa, or other digital gateways. Track dues, generate receipts, and send automated reminders via SMS or WhatsApp.

5. Visitor Management

Maintain logs of visitors entering the hostel, including entry time, exit time, and relationship to the student. This enhances the security and accountability of the premises.

6. Meal and Mess Management

Keep track of meal plans, dietary preferences, attendance, and food inventory. Generate reports on daily consumption and optimize resources.

7. Maintenance and Complaint Management

Enable students to lodge maintenance requests or complaints directly through the portal or mobile app. Administrators can assign tasks and monitor resolution status in real-time.

8. Warden and Staff Dashboard

Provide wardens and hostel staff with personalized dashboards to manage resident records, alerts, notices, leave applications, and emergency contacts.

9. Student Leave and Movement Tracking

Allow students to apply for leave online. The system logs their out-time and in-time, notifies guardians, and keeps a complete digital trail for safety and record-keeping.

10. Integration with Student Information System

Seamlessly integrates with the core student database. Changes in student status (e.g., withdrawal, transfer) are automatically reflected in hostel records.

11. Reports and Analytics

Generate reports for occupancy trends, fee collection, maintenance issues, and more. Make data-driven decisions to enhance the residential experience.

✅ Why Choose AIMS for Hostel Management?

• Centralized hostel control across campuses

• Fully digital and paperless operations

• Real-time data and transparent workflows

• Mobile-friendly access for students and wardens

• Enhanced safety, security, and communication

• Scalable for small hostels or large residential campuses

From ensuring optimal space utilization to improving student satisfaction and safety, AIMS provides the perfect solution for modern hostel management.

Contact us today at info@unazservices.com to schedule a free demo or consultation.

Finance Management System in AIMS

AIMS (Advanced Institutional Management System) by UNAZ Services Limited offers an advanced and integrated Finance Management Module designed to handle the financial operations of educational institutions with accuracy, transparency, and ease. From budgeting and accounting to payroll and fee management, this module ensures full financial control with real-time insights and secure processes.

???? Core Features of the Finance Management Module

1. Chart of Accounts (CoA)
Establish a detailed and hierarchical Chart of Accounts tailored to your institution’s needs. Easily define, edit, and organize account heads for assets, liabilities, income, expenses, and equity with flexibility to expand as your operations grow.

2. General Ledger (GL)
Maintain a centralized and up-to-date ledger that captures all financial transactions across departments. The ledger supports automated entries from vouchers, fee receipts, and payroll, ensuring consistent and traceable accounting data.

3. Journal Vouchers
Create and manage journal entries with ease using our user-friendly interface. Each entry can be categorized and linked to respective accounts and departments, ensuring proper allocation of all financial data.

4. Cash & Bank Receipts and Payments
Stylishly designed templates allow for the quick generation of Cash and Bank Vouchers. Whether you’re receiving payments or making disbursements, these transactions are securely recorded and reflected in real-time throughout your financial system.

5. Payroll Management
Automate salary processing, deductions, taxes, and benefits for teaching and non-teaching staff. The module supports multi-branch payroll, grade-based salary structures, and integration with attendance systems for precise calculations.

6. Student Fee Management
Track, generate, and manage student fees efficiently. Supports tuition, transport, hostel, exam fees, and more. Offers detailed invoicing, concessions, late fine management, and online payment integration (e.g., bank, Easypaisa). Receipts are generated instantly and linked to the GL.

7. Trial Balance
Generate real-time Trial Balance reports to validate the accuracy of all debit and credit transactions. Monitor financial health and maintain compliance with internal and external audits.

8. Income Statement
Instantly view your institution’s profitability over selected periods. The Income Statement provides a comprehensive view of all revenues and expenses, categorized by accounts and departments.

9. Balance Sheet
Track institutional assets, liabilities, and equity in a clear and concise format. The automated Balance Sheet reflects the financial position with real-time updates based on all incoming and outgoing transactions.

???? Why Choose AIMS for Finance Management?

✅ Fully integrated with HR, Admission, and Academic modules
✅ Role-based access with secure financial data control
✅ Supports multi-campus or branch-level financial management
✅ Customizable reports and downloadable financial statements
✅ Helps institutions maintain transparency and accountability
✅ Saves time and reduces manual workload

Whether you're managing a small school or a large university, AIMS offers a scalable and user-friendly finance system that adapts to your unique operational needs. Simplify your financial workflows and make confident, data-driven decisions.

Contact us at info@unazservices.com to schedule a live demo or request a proposal.

Student's Information Management System

Reimagining Institutional Excellence with Innovation and Impact

At UNAZ Services Limited, we understand that creativity is at the heart of effective communication, branding, and engagement in modern educational institutions. That's why our AIMS (Advanced Institutional Management System) goes beyond traditional administrative tools to offer a suite of Creative Services designed to enhance your institution's identity and interaction with its community.

HR Management in AIMS

Managing human resources in an educational institution requires precision, structure, and efficiency. AIMS (Advanced Institutional Management System), developed by UNAZ Services Limited, offers a powerful and user-friendly HR Management module that streamlines and automates all aspects of staff administration—empowering institutions to focus on academic excellence while ensuring smooth operational control.

Key Features of HR Management in AIMS

1. Staff Information Management
Maintain complete digital profiles for all academic and non-academic staff. The system securely stores personal details, qualifications, experience, job roles, achievements, certifications, and more. Profiles are easily accessible, editable, and searchable to ensure efficient personnel tracking.

2. Recruitment and Onboarding
Automate the hiring process with features like job postings, applicant tracking, interview scheduling, and onboarding workflows. AIMS ensures a seamless transition from recruitment to full-time employment with well-defined digital documentation and approval processes.

3. Attendance and Leave Management
Track staff attendance in real-time with integrated biometric or RFID systems. The leave module allows employees to apply for leaves digitally, view balances, and track approvals. Managers can monitor absenteeism trends and generate attendance reports instantly.

4. Payroll and Salary Processing
Simplify salary management with automated payroll processing based on attendance, working hours, allowances, deductions, tax rules, and other parameters. The system supports payslip generation, direct bank transfers, and customizable salary structures for different roles.

5. Performance Evaluation
Conduct regular performance appraisals using predefined criteria such as student feedback, KPIs, academic contributions, and peer reviews. AIMS provides a transparent evaluation framework with customizable templates and automatic scoring to support growth and recognition.

6. Training and Development
Track staff training programs, certifications, and workshops. Plan future development initiatives with insights into completed training, areas of improvement, and skill gaps. This encourages continuous professional development and ensures a qualified workforce.

7. Role-Based Access and Security
Ensure data confidentiality by assigning role-based permissions to users. Each HR-related operation is secure and traceable, offering full control over sensitive staff information.

8. Document Management
Digitally store all staff-related documents such as ID proofs, contracts, offer letters, certificates, and appraisals. All files are encrypted and easily retrievable for audits and compliance.

9. Notifications and Communication
Send automated updates and reminders to staff regarding payslips, meetings, holidays, or policy changes via SMS, email, or WhatsApp through the integrated communication gateway.

10. Integration with Other Modules
The HR module is seamlessly integrated with Payroll, Finance, Attendance, and Timetable Management to ensure a unified and efficient institutional management system.

Why Choose AIMS for HR Management?

• Centralized HR Dashboard for quick access to all essential functions.

• Real-time Analytics & Reports for informed decision-making.

• Customization Options tailored to your institution’s policies.

• Compliance-Ready with local labor laws and education standards.

• Mobile-Friendly Access for administrators and staff on-the-go.

Exam Management System in AIMS

Assessment is a cornerstone of academic success, and AIMS (Advanced Institutional Management System) by UNAZ Services Limited offers a fully integrated Exam Management System designed to simplify and streamline the entire examination process—from planning and execution to results and reporting. Whether you're running a school, college, or university, our Exam System ensures transparency, efficiency, and academic integrity.

Key Features of the Exam System in AIMS

1. Exam Scheduling and Planning
Plan and schedule exams effortlessly with our intuitive interface. Define exam types (monthly, semester, annual, etc.), assign subjects, set dates and times, and allocate rooms and invigilators. Conflicts are automatically detected and resolved for smooth coordination.

2. Question Paper Auto-Generation
Save time and maintain consistency with our intelligent Question Paper Auto-Generation tool. Create randomized question papers using a secure question bank, sorted by topic, difficulty level, and exam pattern. The system ensures fairness and variation with each version.

3. Online and Offline Exam Support
AIMS supports both offline paper-based exams and online assessments, enabling institutions to adapt to hybrid or remote learning environments. Online exams feature time controls, randomization, instant result processing, and anti-cheating measures like screen lock and webcam monitoring.

4. Exam Hall Management
Assign students to halls and generate seating arrangements automatically. Attendance can be tracked digitally during the exam for both students and invigilators. This improves logistical planning and avoids overcrowding.

5. Grading and Evaluation
Customize grading schemes (percentage, GPA, letter grades) to suit your institution's requirements. Teachers can enter marks manually or upload in bulk. The system auto-calculates totals, averages, and grades, minimizing human error.

6. Result Processing and Publishing
Generate results instantly after evaluation and publish them online through the Student and Parent Portals. Results can be downloaded, printed, or emailed, and are also available through SMS and WhatsApp via the integrated gateway.

7. Performance Reports and Analytics
Gain deep insights into academic performance at the student, class, subject, or teacher level. Generate performance trends, top scorers, subject difficulty analysis, pass/fail rates, and more through dynamic charts and downloadable reports.

8. Re-evaluation and Feedback
Allow students to request re-evaluation and submit feedback via the portal. Staff can review and update scores with full transparency, ensuring fairness and accountability.

9. Integration with Timetable and Academic Calendar
The exam system integrates seamlessly with the academic calendar, timetable module, and student information system, ensuring real-time updates and conflict-free scheduling.

10. Secure and Role-Based Access
Sensitive data like question papers and evaluation marks are protected with role-based access controls, encryption, and activity logging. Only authorized users can access or modify critical information.

Why Choose AIMS for Exam Management?

• Fully automated and paperless workflows

• Customizable for various curriculum structures

• Real-time data accuracy and transparency

• Time-saving for teachers and administration

• Enhanced communication with students and parents

• Complete exam lifecycle support from planning to publication

From primary schools to higher education institutions, AIMS transforms your exam management process into a structured, reliable, and scalable system. Focus more on academic excellence while we take care of the logistics.

Centralized Oversight for Multi-Campus Institutions

Managing multiple campuses or branches can be complex — but not with AIMS (Advanced Institutional Management System). Our Branch and Campus Management Module is purpose-built to give educational institutions centralized control while empowering each branch with the tools needed for independent operations.

Whether you oversee schools, colleges, training centers, or universities across different locations, AIMS brings efficiency, transparency, and consistency to your entire network.

Key Features of Branch and Campus Management:

1. Centralized Administration with Local Independence

Manage all campuses under a single platform while allowing each branch limited autonomy to manage local operations like admissions, fee collections, staff management, and reporting.

2. Campus-Wise Student and Staff Management

Easily maintain student records, staff profiles, academic schedules, and performance metrics separately for each campus, while still accessing a unified database.

3. Role-Based Access Control

Grant permissions based on campus roles (Principal, Administrator, Teacher, Accountant) ensuring data security and operational independence for each branch.

4. Multi-Campus Timetable and Calendar Management

Plan academic calendars, events, examinations, and parent-teacher meetings campus-wise or collectively across branches.

5. Fee Management and Financial Control

Define different fee structures for each campus. Track collections, dues, and financial reports branch-wise, and consolidate them into head office accounts easily.

6. Branch Performance Analytics

Get real-time reports and comparative analytics across campuses — student enrollment rates, exam results, attendance rates, fee collection status, resource utilization, and more.

7. Staff Mobility

Easily transfer staff between branches when needed, keeping track of employment history, leaves, and salaries seamlessly across the system.

8. Communication Management

Send announcements, updates, and notifications to specific campuses, selected groups, or the entire network using the integrated SMS & WhatsApp Gateway and internal messaging system.

9. Admission and Enrollment Control

Customize admission policies and forms branch-wise. Monitor new admissions, inquiries, and enrollment trends at each location separately.

10. Infrastructure and Asset Management

Maintain records of branch-specific facilities like libraries, labs, buses, and hostels, ensuring optimal resource allocation and management.

Benefits of AIMS Branch and Campus Management System:

✅ Consolidated yet customizable control
✅ Data-driven insights across all branches
✅ Streamlined communication and coordination
✅ Scalability for expanding institutions
✅ Uniform quality standards across all locations
✅ Drastically reduces administrative workload
✅ Strengthens brand reputation and trust among parents and students

Grow Without Limits. Manage Without Hassles.

AIMS empowers educational networks to expand confidently while maintaining operational excellence and academic consistency across multiple campuses.

Contact us today at info@myaims.net for a demo and consultation!